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The Swale Singers

Guidance for Members for Rehearsals

at St Mary's Church, Arkengarthdale from September 5th 2021

 

Before rehearsal  

• Do not come to rehearsal if:
  - you feel at all unwell
  - you have tested positive (PCR or Lateral flow)
  - you have been told to self isolate
  - someone you have had close contact with has tested positive
  - you are quarantining after a visit abroad
• We encourage you to use lateral flow tests regularly (ideally the day of rehearsal if you can)
• The pews will be cleaned before our rehearsal following a morning service
• Hand sanitiser will be provided in the entrance hall for your use

During rehearsal  

• Maintain a respectful distance from others when moving about the church
• Individuals can request a greater distance for themselves - please contact Jackie on 07885 498676
• Wear a face mask when moving about the church
• Face masks can be removed to sing, although of course you can continue to wear one if you feelmore comfortable
• We will keep doors and windows open for as long as possible - consider bringing warm clothing
• Sanitise your hands on arrival and regularly after that
• Follow any protocols the venue has in place
• Check in using the QR code
• Sign in to our register in the porch
• Please sit in designated spaces for your voice part. We shall begin with 3 to a pew and every other pew and review it regularly.
• We shall keep a weekly seating plan in case of future problems
• We shall sing 3-3.50, break 3.50-4.10, sing 4.10-5.00
• If weather permits please exit the venue and take our break outside in the churchyard
• If necessary please use the public toilets and not the one in the churchyard
• Avoid touching shared surfaces as much as possible
• Bring your own music and pencil
• Bring your own refreshments
• Take all your rubbish home

Notes  

A system will be in place to distribute safely the music at the beginning of term

If you wish to discuss any of the above measures please contact Jackie on 07885 498676

We will provide spare face masks, hand gel and antic bac wipes , but please help by bringing your own

Even if you have been vaccinated, you will need to comply with these rules

We shall keep these rules under regular review over the term

If you become ill/test positive after a rehearsal, please inform Gail on 01748 886576 or 07740 443646

or email her on  gailcrisp@hotmail.co.uk

Jackie Pope, Chair, on behalf the Swale Singers Committee, August 2021

Risk Assessment:

Group name  Swale Singers  

COVID-19 risk assessment for: "Rehearsals, September 5th 2021 onwards"  

Rehearsal day and time Sundays 3-5pm  

Rehearsal venue "St Mary's Church, Arkengarthdale"  

Risk Assessment approved by Swale Singers Committee 16th August 2021   

Priority area Transmission risk Possible mitigations and actions Responsible

Turn away anyone who should be self-isolating   

 "Aerosol, droplet, surface" "Ask Member to do their own health assessment and stay away if:

- they have symptoms / feel unwell

- tested positive (PCR or Lateral flow)

- have been told to self isolate

- someone they have close contact with has tested positive

- are quarantining after a visit abroad" "JP will send out ""Guidance for Members"" via email or post.  Reiterate at rehearsals"

 "Aerosol, droplet, surface" Encourage use of lateral flow tests  "JP will send out ""Guidance for Members"" via email or post"

 "Aerosol, droplet, surface" "Someone becomes unwell at rehearsal (e.g. at a full day event):

 - Person goes home and follows NHS procedures

- Anyone who had close contact goes home and follows NHS procedures

- Person with symptoms informs committee / close contacts of test results  

- If positive inform wider attendees and venue " GC to act as contact in case of illness during/after rehearsal

   

Provide adequate ventilation   

 Aerosol Doors and windows kept open as much as possible including vestry door if possible TO to get vestry key to GC on weeks PO not at rehearsals

 Aerosol Room ventilated before rehearsals and during break (members move outside during break if possible) "JP will arrive early on weeks 2 and 4 when morning service happens, to open doors and windows"

 Aerosol "Rehearse for 50 minutes, 20 min break, rehearse for further 50 minutes" PS to keep to timings

 Aerosol Use face coverings when moving about the church "JP will send out ""Guidance for Members"" via email or post.  Reiterate at rehearsals.  All committee to monitor and encorage"

Clean more often    

 Surface Pews cleaned before rehearsal / after last use  "JP will arrive early on weeks 2 and 4 when morning service happens, to wipe down pews with antibac wipes"

 Surface Hand sanitiser provided by Swale Singers in entrance porch JP to source

 Surface Regular hand sanitising encouraged  "JP will send out ""Guidance for Members"" via email or post"

 Surface Church toilet use discouraged:use public toilet "JP will send out ""Guidance for Members"" via email or post"

 Surface Members bring their own equipment music and pencils.  System in place for intial distribution of music by Librarian "JP will send out ""Guidance for Members"" via email or post"

 Surface Conductor brings own step and music stand PS to arrange

 Surface "Keyboard wiped down after moving it into place, and again before moving it back for storage" JP will supervise

 Surface Members take their own rubbish home "JP will send out ""Guidance for Members"" via email or post"

Enable people to check in at your venue   

 "Aerosol, droplet, surface" Venue providing relevant Test and Trace information and check-in using QR code JP will print off QR code

 "Aerosol, droplet, surface" Register of attendees kept - informed if positive case reported GC to construct register and supervise signing in in entrance porch.  IW to make seating plan each week

   

Communicate and train   

 "Aerosol, droplet, surface" Risk assessment available online for all stakeholders to see and distribute by email or post to all members JP to send info to Ian Black for updating website

 "Aerosol, droplet, surface" 1 page of simple instructions and expected behaviours sent to all members  "JP will send out copies of this Risk Assessment and ""Guidance for Members"" via email or post"

 "Aerosol, droplet, surface" "Posters at venue reminding of procedures (e.g. wash hands, social distancing, one way systems)" JP will print off posters

 "Aerosol, droplet, surface" Verbal reminders at rehearsals  JP and all committee

   

Social distancing / flow of people    

 Droplet No social distancing but members ask to respect each other's space in hallway and when moving about "JP will send out ""Guidance for Members"" via email or post"

 Droplet For singing members spaced 3 to a pew and in every other pew as per St Mary's RA.  Keep this under review "JP will send out ""Guidance for Members"" via email or post"

 Droplet One way and queuing systems at pinch points  ie entrance hall "JP will send out ""Guidance for Members"" via email or post"

   

Singing    

 "Aerosol, droplet" Singers limit volume  PS to monitor

 "Aerosol, droplet" Space well ventilated  Committee to ensure doors and windows open

 "Aerosol, droplet" "Sit 3 to a pew, every other pew" JP to supervise seating on arrival

 "Aerosol, droplet" Stand/sit side by side  

 "Aerosol, droplet" Conductor stands good distance from front row of singers PS

 "Aerosol, droplet" no face coverings when singing "JP will send out ""Guidance for Members"" via email or post"

 "Aerosol, droplet" "50 minutes singing, 20 minute break, 50 minutes singing" "JP will send out ""Guidance for Members"" via email or post"

   

Refreshments    

 Surface "No refreshments provided, members bring their own" "JP will send out ""Guidance for Members"" via email or post"

   

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